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The main function of an administrative assistant/executive assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical administrative assistant acts as information and communication managers for an office.
Responsibilities:
Job Responsibilities:
- Supervise general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
- Review and approve invoices, reports, memos, letters, financial statements, and other documents.
- Review and approve corporate documents, records, and reports.
- Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
- Prepare agendas and make arrangements for committee, board and other meetings.
- Make arrangements for travel, planning meetings, etc.
Required Skills:
Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.
Strong ability to work independently and manage one’s time.
Strong ability to keep information organized and confidential.
Strong ability in event planning.
Strong leadership and mentoring skills necessary to provide support and constructive performance feedback.
Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.
Experience working with executives required.
Preferred Skills:
§ Familiar with SAP
§ Responsible for high-level scheduling of operations
§ Excel based; heavy familiarity on Excel needed
§ Ability to recognize and handle different types of scheduling (employee and executive)
§ Ability to keep inventory updated and refreshed
§ Familiar with CTREX software/FIORI
Education/Experience:
HS Diploma or GED, higher education is preferred
8-10 years’ experience required.
Experience working with executives required.
Pay Range:
The pay range for this position is $25.00 - $28.00 per hour; however, the pay offered may vary depending on job-related knowledge, skills, and experience. This pay information is being provided pursuant to applicable law and is based in part on market location.
Schedule: 5/40 and possible overtime. At times, you may be asked to come in early or stay late
Benefits:
The benefits available with this position include:
- Ongoing Training (RSO, Systems, Software Programs, OSHA Safety, JJ Keller, etc.)
- Continuous Employment Development and Learning
- Ongoing Advocacy, internal assets with HSE, Legal and HR teams and experts to aid in Employee Career Path and Advancement
- 401K
- Aetna Group Medical Coverage & Kaiser for California only
- Dental Insurance Coverage
- Vision Insurance Coverage
- Basic Life Insurance & AD&D
- Long Term Disability
- Voluntary Short-Term Disability
- Direct Deposit
- Health Savings and Flexible Spending Accounts
Cenergy is a dynamic, diverse, woman-owned company that has provided stellar support to our clients globally for over 25 years! We hire extraordinary people, and each of our team members are encouraged to embody our core values to drive innovation and own it with integrity and trust while adding to our positive and forward-thinking atmosphere.
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We are proud to be an equal opportunity employer.
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