Administrative Specialist in our San Jose, CA office. This position is full-time. You will report to the AST HR Leader. Responsibilities include a variety of administrative tasks for the organization to ensure effective and efficient operations. Specific responsibilities include managing calendars, arranging travel, preparing expense reports, responding to general internal business inquiries, and assisting with the set-up of meetings and events in the San Jose Office.
Roles and Responsibilities:
This individual is expected to foster a collaborative work environment while balancing the needs of internal staff and external business partners. It is essential that this person exercises excellent judgment and discretion when interacting with others and in managing information. Ideal candidate is professional, organized, able to multitask, and has strong communication skills, both written and verbal.
Overview of duties:
Interface and communicate with all levels of the organization in a professional manner.
Provide effective customer support to team members, employees, and candidates through reliable, quick and accurate problem resolution.
Assisting with the preparation of internal management reports and presentations
Coordinate domestic travel arrangements and complete expense reports.
Calendar Management, meeting schedule and coordination with internal and external customers
Respond to general internal business inquiries
Resolve requests successfully providing excellent customer service, while maintaining composure and escalating as appropriate
Synthesize information to create meaningful and effective documents, spreadsheets, and presentations using the appropriate MS Office tools, with attention to detail and competent spelling and grammar
Function effectively with minimal supervision, in order to prioritize and accomplish multiple, time-constrained tasks in a fast-paced and dynamic environment
Qualifications and Education Requirements:
Required Experience / Skills:
4+ years of administrative experience
Proficiency with Microsoft Office products (Word, PowerPoint, Excel, Outlook)
Strong communication skills, including oral, written and presentation
Experience with handling confidential and non-routine information, and respond with good judgment to non-routine requests or situations
Experience interacting with a broad range of people at various levels of the organization
Demonstrated experience handling multiple tasks concurrently
Attention to detail and ability to work with minimal supervision
Able to anticipate needs and be proactive in resolving difficulties
Strong organizational skills
Effective problem-solving skills
Excellent customer service skills – demonstrate a professional, positive, and collaborative attitude
Desired Experience / Skills:
Experience working with remote employees and managers
Required Education:
High School Diploma or equivalent
Desired Education:
Associate or bachelor’s degree
Pay Range:
The pay range for this position is $25.00-30.00 per hour; however, the pay offered may vary depending on job-related knowledge, skills, and experience. This pay information is being provided pursuant to applicable law and is based in part on market location.
Please Note:
Must have a valid driver’s license and current state required minimum vehicle insurance coverage to drive onto Client and Company property.
Benefits:
The benefits available with this position include:
- Ongoing Training (RSO, Systems, Software Programs, OSHA Safety, JJ Keller, etc.)
- Continuous Employment Development and Learning
- Ongoing Advocacy, internal assets with HSE, Legal and HR teams and experts to aid in Employee Career Path and Advancement
- 401K
- Aetna Group Medical Coverage & Kaiser for California only
- Dental Insurance Coverage
- Vision Insurance Coverage
- Basic Life Insurance & AD&D
- Long Term Disability
- Voluntary Short-Term Disability
- Direct Deposit
- Health Savings and Flexible Spending Accounts
Cenergy is a dynamic, diverse, woman-owned company that has provided stellar support to our clients globally for over 25 years! We hire extraordinary people, and each of our team members are encouraged to embody our core values to drive innovation and own it with integrity and trust while adding to our positive and forward-thinking atmosphere.